Intuition: why English needs an empty subject
In an ordinary complete declarative sentence, English requires a subject. The subject can be a whole clause beginning with that or a to-infinitive. If it is long, the listener has to wait a long time for the main verb. It is often more convenient to begin with formal it and the verb, and put the detailed content later. This structure is called it-extraposition.
Compare: That she had voluntarily quit her well-paid job to start a small bakery surprised no one who knew her and It surprised no one who knew her that she had voluntarily quit her well-paid job to start a small bakery. Both versions are correct. The second reports the reaction more quickly; the first may be appropriate when her decision itself is already the topic of conversation.
This is one way to place a longer part closer to the end of the sentence. The choice also depends on the previous conversation: a long subject does not by itself make a sentence incorrect.
That she had voluntarily quit her well-paid job to start a small bakery surprised no one who knew her.
That she had voluntarily quit her well-paid job to start a small bakery surprised no one who knew her.
Grammatically correct, but the heavy that-clause subject makes the listener wait a long time for the verb surprised.
It surprised no one who knew her that she had voluntarily quit her well-paid job to start a small bakery.
It surprised no one who knew her that she had voluntarily quit her well-paid job to start a small bakery.
It surprised no one immediately states the reaction, while the long that clause explains its cause.
Two roles of *it*: empty (dummy) versus referring to something
In this construction, formal it does not name an object or person; it fills the subject position. The ordinary pronoun it, by contrast, refers to an object, event, or idea that is clear from the context.
There is another construction with a superficially similar it that should be distinguished from extraposition: the it-cleft, for example, “It was Maria who called.” Here, it is also non-referential, but it does not replace a heavy subject—it highlights one specific element (Maria) among possible alternatives, answering the question “who exactly?” It-extraposition moves an ENTIRE clause through dummy it; an it-cleft highlights ONE element through contrast. These are different tools, and confusing them is a typical advanced-level mistake.
A simple test: ask, “What does this it refer to?” If there is no answer and all the content is instead in the clause that follows, this is dummy it. If it can be paraphrased as “X itself, not someone else,” it is most likely an it-cleft.
I left my umbrella on the train, and it's probably still there.
I left my umbrella on the train, and it's probably still there.
Referential it = the umbrella; it points to a specific object mentioned earlier.
It's remarkable how quickly she picked up the new software.
It's remarkable how quickly she picked up the new software.
Dummy it: by itself, it refers to nothing; it simply holds the subject position for the clause how quickly she picked up....
It was the software update, not the hardware, that caused the crash.
It was the software update, not the hardware, that caused the crash.
This is an it-cleft: it highlights one specific element (the software update) in contrast with another possible one—not our construction.
*It* + adjective or noun + *that*: evaluating a message or action
A common pattern is: it + a form of be + an evaluative adjective + a that clause. The adjective expresses an evaluation of a message, possibility, or desired action. A noun phrase can play a similar role: it’s a pity that… — “it is unfortunate that…”. Not every that clause reports an established fact: It’s possible that… expresses only possibility.
Typical adjectives include important, essential, necessary, obvious, likely, possible, strange, and surprising. For an unknown answer to a question, use whether or a question word: It’s unclear whether… — “it is unclear if…”; It’s unclear who… — “it is unclear who…”. This has a different meaning from the probability judgment in It’s possible that….
The verb form inside the clause after evaluative adjectives such as essential/important/vital is often special—the subjunctive—and this is covered in a separate eighth section.
It is essential that all participants sign the form before the workshop begins.
It is essential that all participants sign the form before the workshop begins.
Sign expresses the necessary action here. With the plural subject all participants, this form is identical to the ordinary Present Simple; the clearer contrast with a singular subject appears in the section on the mandative subjunctive.
It's unlikely that the results will change significantly after a second review.
It's unlikely that the results will change significantly after a second review.
The ordinary inflected form (will change) is used here; this adjective does not belong to the group that requires the subjunctive.
It's still not clear whether the new policy will actually reduce costs.
It's still not clear whether the new policy will actually reduce costs.
Whether introduces an unknown “will it reduce costs?” question. The speaker evaluates how clear the answer to that question is.
*It* + adjective + *to*-infinitive: evaluating an action
An action can be evaluated through a to-infinitive: it + a form of be + adjective + to + base verb. If necessary, the participant can be named with for or of.
For names the performer of the action: It’s difficult for beginners to master this quickly. Of is used after an evaluation of a person’s behavior—kind, rude, wise, or silly: It was kind of you to help. This evaluates a specific action, not necessarily a permanent character trait.
Compare the general It’s difficult to learn this technique with the more specific It’s difficult for beginners to learn this technique quickly. For beginners specifies who finds it difficult.
It was very kind of you to bring in my mail while I was away.
It was very kind of you to bring in my mail while I was away.
Of you connects the positive evaluation with your action; to bring in my mail names the action itself.
It is difficult for beginners to master this technique quickly.
It is difficult for beginners to master this technique quickly.
For beginners names exactly who finds it difficult; the action (to master...) comes at the end.
It's always risky to promise a deadline before you've seen the full scope of the work.
It's always risky to promise a deadline before you've seen the full scope of the work.
This is a general judgment: there is no need to name a specific performer with for.
*It* + verb + *that* clause: reaction, impression, and reporting
The reaction verbs surprise, please, annoy, and worry take an object—the person who reacts: It surprised me that… Other patterns express an impression (It seems that…), an accidental coincidence (It happened that…), or a discovered result (It turned out that…). In It occurred to me that…, the prepositional phrase to me names the person to whom the idea occurred.
Passive reporting verbs such as be said, be believed, be suggested, and be reported are common in news and business styles: It has been suggested that…. The source is often not named, but it can be added with by if necessary. The passive form itself does not confirm that the report is true.
In all these cases, the verb agrees with dummy it as with an ordinary third-person singular subject (surprises, seems, has been suggested), not with the person or number of whatever the clause is about.
It has been suggested that further trials are necessary before approval.
It has been suggested that further trials are necessary before approval.
The passive form reports a suggestion; its source is not named here.
It surprised nobody that the announcement leaked before the official press release.
It surprised nobody that the announcement leaked before the official press release.
The reaction verb (surprised) has the direct object nobody; the clause is the reason for the reaction itself.
It has since emerged that the two companies had been negotiating for months.
It has since emerged that the two companies had been negotiating for months.
It has emerged that… means “it became known that…”. Formal it does not name a separate object.
*It takes* + *to*-infinitive: time or effort
A separate productive pattern is it + take (+ person) (+ time/quality) + to-infinitive: it measures how much time, effort, or a particular quality an action requires. The person can be named immediately after took (“it took her two hours”) or later in the sentence with for, when it is more natural to mention the time first: “it took two hours for her to finish”.
The same construction measures not only time but also an abstract quality: courage, patience, skill, or nerve. “It takes considerable courage to speak out against injustice” has the same framework; only courage replaces time.
A common mistake is using an -ing form instead of a to-infinitive after this pattern; this is discussed in more detail in the section on common mistakes.
It takes considerable courage to speak out against injustice.
It takes considerable courage to speak out against injustice.
An abstract quality (courage) replaces time—the same it takes + to-infinitive pattern.
It took the new assistant almost a month to learn all the software the team uses.
It took the new assistant almost a month to learn all the software the team uses.
The person (the new assistant) comes immediately after took, the time comes next, and the action appears at the end as a to-infinitive.
It only took a week for the new system to go fully live.
It only took a week for the new system to go fully live.
For the new system names the participant in the situation after the duration is stated. This participant can be a system or object, not only a person.
The *-ing* form after *worth, no use,* and *no good*
A to-infinitive is not always needed after it. Remember these common patterns with an -ing form: it’s worth doing — “doing it is worthwhile”; it’s no use doing and it’s no good doing — “doing it is pointless.” Choose the form according to the word or expression that comes before it.
With some evaluative adjectives, both forms are possible: It’s great living here and It’s great to live here. The first often evaluates the speaker’s experience of living here; the second can also express a general evaluation. In the appropriate context, the meanings are very similar.
When an action is named with a verb after worth, use the -ing form: It’s worth checking. The version It’s worth to check is incorrect in this pattern.
It's worth checking the figures one more time before you send them.
It's worth checking the figures one more time before you send them.
Worth + gerund (checking) is a fixed requirement; a to-infinitive is not possible here.
It's no use complaining about the weather — just bring a coat.
It's no use complaining about the weather — just bring a coat.
In the usual pattern it’s no use doing, the action is named by an -ing form—complaining.
It's great living so close to the station — I never worry about missing a train.
It's great living so close to the station — I never worry about missing a train.
With an evaluation using great, both living and to live are natural here.
The base form after a requirement or recommendation
After essential, important, vital, and necessary, and after the verbs suggest, recommend, and insist when they express a requirement or recommendation, the base form of the verb can be used in the that clause. It does not change according to the person: It is essential that every participant sign the form. This is the mandative subjunctive. With every participant, the ordinary Present Simple would be signs, so the difference is visible.
A natural alternative, especially in British English, is should + the base form: It was agreed that the launch should be postponed by a week. Both the base form and the should pattern are suitable for formal writing.
Ordinary inflected forms also occur in standard usage, especially in British English: It is important that everyone arrives on time. Not every sentence of this kind is incorrect. The base form clearly conveys a requirement; sometimes the inflected form can also be understood as reporting a fact. Choose the pattern according to meaning and style.
It is essential that every participant sign the form before the workshop begins.
It is essential that every participant sign the form before the workshop begins.
Every participant is singular, but this pattern requires the base form sign without -s. All participants would be plural, with which sign is identical to the ordinary inflected form.
It is vital that the committee review the proposal again before the vote.
It is vital that the committee review the proposal again before the vote.
Review, not reviews—the same bare form after vital that.
It was agreed that the launch should be postponed by a week.
It was agreed that the launch should be postponed by a week.
Should + the base form is a British alternative to the bare subjunctive form and is equally standard.
Limits of the rule and transfer to speech
A short subject naturally comes at the beginning: Traveling is fun; Honesty matters. The version It’s fun traveling is also natural, especially in conversation. It-extraposition is a choice of sentence structure, not a required replacement for every subject that names an action.
Distinguish this structure from an it-cleft (It was Maria who called—it highlights Maria) and from He is believed to be innocent. The latter is close in meaning to It is believed that he is innocent, but the subject is he—the person being reported about.
If a long initial part makes the sentence harder to process, try a version with it. Then compare it with the previous context: what does the reader already know, and what should receive the focus?
Honesty matters more than people admit.
Honesty matters more than people admit.
The short subject (honesty) is not heavy and does not need any it construction.
It matters more than people admit that leaders are honest with their teams, not just careful with their words.
It matters more than people admit that leaders are honest with their teams, not just careful with their words.
In this structure, formal it occupies the subject position, while the longer that clause provides the content.
Common mistakes
Incorrect:Is essential that all participants sign the form before the workshop begins.
Correct:It is essential that all participants sign the form before the workshop begins.
In this complete declarative sentence, an expressed subject it is required. Leaving it out does not match the standard complete form of the sentence.
Incorrect:It has been suggested to further trials are necessary before approval.
Correct:It has been suggested that further trials are necessary before approval.
Further trials are necessary… has its own subject and an inflected verb. Here, this clause is introduced by that. The infinitival to cannot stand before such a clause.
Incorrect:It don't matter what people think about the decision.
Correct:It doesn't matter what people think about the decision.
Dummy it agrees like an ordinary third-person singular subject: the verb needs an -s ending or does, not a form used with I/you/we/they.
Incorrect:It is important for that everyone arrives on time.
Correct:It is important that everyone arrives on time.
In the infinitive pattern, for someone to arrive is possible. The extra for is not needed before the clause that everyone arrives.
Incorrect:It took her two hours finishing the report.
Correct:It took her two hours to finish the report.
After it took + person + time, a to-infinitive (to finish) always follows, not an -ing form; this is a fixed part of the construction.
Incorrect:It's worth to double-check these numbers before you send them.
Correct:It's worth double-checking these numbers before you send them.
Worth requires a gerund (double-checking), not a to-infinitive. This is one of the few constructions in which the choice between -ing and to is fixed rather than free.
Sources
- British Council LearnEnglish — 'it' and 'there' as dummy subjects
- British Council LearnEnglish (C1) — Emphasis: cleft sentences, inversion and auxiliaries
- British Council LearnEnglish — The verb 'be' (adjective/noun + that-clause)
- Grammar Quizzes — It Subject Clause
- Grammar Quizzes — 'It takes' + Infinitive
- Perfect English Grammar — It and There
- EnglishPage.com — Subjunctive Mini-Tutorial